Data and Attendance

Data data data BATMAN!

No matter where you work, collecting data is a big part of the work of an SLP. In my 2 years of working in the public schools, I have changed my data collection method 3 times before I found something I can actually stick with and not utterly despise. I have tried individual folders with goal sheets for kiddos - these were great in theory, but not so great when I had a group of 3 students all around a very tiny table; there was no room for folders. My next attempt was Google Docs. I LOVED this method for articulation because it showed a great progress graph, however, again within a group setting, this method was not always achievable. I found that if I switched forms on my iPad, the other form would delete what I added. Method number 3 was the winner: Labels!

The idea of using labels for daily logs came from Pamela over at Public School SLP. You can find the data labels she created HERE. At first I thought that purchasing labels would be super expensive. But, Amazon sells a generic brand set of 1,000 labels for around $10 and they work just fine with my laser printer. The best thing about labels for me was that at the end of the work day, sticking them onto the pages in my binder was a very mindless task that allowed me to unwind a little before facing traffic.

Even though I write the date on each label, I like to keep a separate page for attendance. I have 1 page for each month. I can track attendance on the computer or print off a sheet for each month. This allows me to see at a glance when students missed sessions, if they have been absent frequently, or if there are any scheduling problems. I created a form in Microsoft Excel to help me easily track the attendance of each student.


Each month has Monday through Friday with the date included. I mark student attendance after I print out the page and can easily see if they were seen one-on-one, in a group, or any other circumstances. I use a one letter key to mark the services students receive each month. Having the document in Excel also allows me to edit the student list. I like to list them in grade order.


I have found that this helps me document attendance very quickly and easily and can make 3rd party billing much simpler. Apparently our district is going to start using codes to document therapy this year, so I hope that this attendance method helps me to more easily completed 3rd party billing - time will tell!

You can find my 2015-2016 attendance calendar in an editable format HERE. Make sure when you go to print off the sheet that you highlight the area you want and select "print selection."

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